CORROSION-RESISTANT COMPOUND CAMPAIGNS
DEALER INFORMATION PACKET

PART TWO —- STATE COMPLIANCE SUPPLEMENT FOR
MASSACHUSETTS

APPENDIX B - RECORDKEEPING FORMS AND
OTHER DOCUMENTS FOR MASSACHUSETTS

Your dealership should maintain appropriate compliance records. To assist you, TMS has
developed two documents:

=>

CRC Campaign Vehicle Production Log: Maintain this log to track the time spent on

each vehicle, and thereby demonstrate your dealership’s adherence to the vehicle
processing limit. This log also allows your dealership to determine total VOC and PM
emissions from the CRC campaigns on a daily, monthly and annual basis.

Massachusetts CRC Kit Usage Log: Maintain this log to document the number of
CRC coating kits used in each campaign.

In addition to the foregoing documents, your dealership also should maintain copies of the
following documents on file:

=>

=>

Process Overview for Toyota Motor Sales, U.S.A., Inc. CRC Campaigns;

The material safety data sheets for the two CRCs — Noxudol 300S and 712AM — being used
for the CRC campaigns;

The March 22, 2011, South Coast Air Quality Management District's (“SCAQMD")
determination that the Vaupel HSDR 3300 spray gun used in the CRC campaigns is
equivalent to High Volume Low Pressure (“HVLP") application equipment. This
determination is explained in detail in Appendix C to the Part Two - State Compliance
Supplement for Massachusetts;

Vaupel HSDR 3300 Spray Equipment Manufacturer's Specifications;
CRC Campaigns Air Emissions Calculation Summary; and

Each MassDEP ietter confirming an exemption for a CRC campaign. Refer to Appendix C
to this State Compliance Supplement for Massachusetts for details.”

? At this time, MassDEP has provided the following three confirmation letters to TMS: August 28, 2012,
Letter from MassDEP to Ruth H. Silman, Counsel for TMS, “Exemption Confirmation for Sequoia COD
and Additional Tundra and Sequoia Model Years". August 12, 2011, Letter from MassDEP to Ruth H.
Silman, “Exemption Confirmation for Tundra BOD"; July 21, 2009, Letter from MassDEP to Ruth H.
Silman, "Exemption Confirmation for LSC 90D.” Additional confirmation letters may be obtained by TMS
in the future.

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Massachusetts regulations require that you retain the above documents and all completed logs
for 3 years. While your dealership can make its own compliance decisions, TMS recommends
that you retain the foregoing records until 5 years after your dealership ceases its
involvement in CRC campaigns.

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CORROSION-RESISTANT COMPOUND CAMPAIGNS
DEALER INFORMATION PACKET

CRC CAMPAIGN VEHICLE PRODUCTION LOG
MASSACHUSETTS

You have two options for completing the CRC Campaign Vehicle Production Log (VPL).
Choose the option that fits best with your dealership’s operations.

e Option 1 -- Electronic Spreadsheet. (Microsoft Excel version -- available on the
C.L.E.A.N. Dealer website (http://cleandealer.com)):

-

TMS has developed a VPL spreadsheet that will automatically calculate total VOCs
and PM emissions from the CRC campaigns on a daily and monthly basis.

if your dealership has the ability to create and maintain electronic records,
then Option 1 will be the easiest for you.

REMEMBER: it is important to follow the instructions on the spreadsheet carefully to
ensure accuracy of the automatic VOC and PM emissions calculations.

¢ Option 2 -- Hard-Copy Log

+

For dealerships not able to utilize Option 1, TMS has developed a hard copy VPL
that you will fill out manually to create appropriate records.

Use the “Emissions Estimator’ Table on the VPL to determine the VOC and PM
emissions for each vehicle processed based on the type of CRC kit (ie., part
number) used for that vehicle.

Should you need to determine total VOC or PM emissions for any daily, monthly,
annual or other time period, you can either:

« add up the VOC emissions recorded for each vehicle processed during
the time period, then do the same for PM; or

* use the “Total Emissions Calculator” to determine total VOC or PM
emissions based on the emissions factors provided for each type of CRC
kit (£@., part number) and the number of each kit type used during the
time period. This approach may be best if your dealership has
processed a large number of vehicles during the time period or if
you are calculating total emissions over a long time period.

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Instructions for Completing the Massachusetts CRC Campaign Vehicle Production Log

Follow these 6 steps to complete the Massachusetts CRC Campaign Vehicle Production
Log.

Keep the completed logs in your dealership’s records for a period of five (5) years after your
dealership ceases its involvement in CRC Campaigns.

Step 1: Step 2: Step 3:
Enter your Enter the date on Enter the time you finish processing the vehicle
dealership’s name which you process and the type of CRC Kit (part number) used.
ane me Secale : me vehicle ans : REMEMBER: To comply with air emissions
pe ‘4 a Pas eos limits, you should not process more than one
ee year. vehicle every two hours.
VPL.
a wt
2é ee?
a v ” re A
Dealership Name: we Recording,Period: —
of “ 1 [Month/Year]
¢ “ a ¢ . “ t
Vehicle Make and . ,” Kit Type Emissions
Date _” Model Year’ Time of Completion - (Part uae
v 7 V VOC (Ibs) | PM (Ibs)
31-12 2004 Tundra 2:15 PM i 00289-TOGKT-DS 0.12 0.10
34-12 2003 Sequoia 4:30 PM 00289-S00KT-DS | 0:16 0.11
3-3-12 2007 Tundra 10:00 AM 00289-TOOKT-DS | 4.12 10.10
3-10-12 2003 Tundra 4:30 PM 00289-TO1KT-DS | ,’ 0.05 / 0.06
i f
ir
Total ‘ 0.45 ; 0.37
~- -
i f
f é
i i
t i
Step 4: i :
Using the Emissions : '
Estimator below, enter / /
the VOC and PM ' '
emissions respectively : ,
on the VPL for the / :
vehicle. / /
EMISSIONS ESTIMATOR y ,

~
~

Locate the row in the table below that corresponds to the type of ERC Kit used to process each vehicle.
Enter the VOC and PM emission values from the table below in the corresponding box of the VPL.
t i

i fl
f ‘

Kit Type (Part Number): | VOC (lbs} | PM (Ibs)
00289-TOOKT-DS 0.12 0.10
00289-SO0KT-DS 0.16 0.11
00289-T01KT-DS 0.05 0.06

4)

Step 5:
Should you need to calculate your total VOC or PM emissions for any time period,

you can either:

a) add up the values in the VOC column for each vehicle processed during the
time period, then do the same for the PM column; or,

b) use the Total Emissions Calculator below to calculate VOC emissions during
the time period, then do the same for PM.

TOTAL EMISSIONS CALCULATOR

From the VPL above, enter in Column A the number of vehicles processed with each type of CRC Kit
during the time period. In Columns B and C, multiply the number in Column A by the listed VOC or PM
emission factor. Finally, add up the values in each of Columns B and C to get the total VOCs and PM
emitted. Enter these amounts in “Total” line on the VPL.

A B Cc
Kit Number of
Vehicles VOC (ibs) PM (Ibs)
P.
(Part Number) Processed
Multiply Col. Ax 0.12 | Multiply Col. Ax 0.10
00289-TOOKT-DS 2
= 0.24 = 0.20
Multiply Col. Ax 0.16 | Multiply Col. A x 0.11
00289-SO00KT-DS 1
= 9.18 = 0.1)
Multiply Col. Ax 0.05 | Multiply Col. A x 6.06
00289-TO1KT-DS 4
= 0.05 = 0.06
Sum of column B Sum of column C
Total
— = 0.45 = 0.37
Kit REFERENCE TABLE;
Kit Liters of Liters of
Noxudol 300 S 712 AM
(Part Number) | oc content = 0.09 Ibsigal)_| (VOC content = 0.166 Ibs/aah
00289-TOOKT-DS 3 1
00289-SOOKT-DS 3 2
00289-TO1KT-DS 2 0

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Step 6:

At the end of each month, use the CRC Kit
Usage Recorder below to record the number
of CRC Kits used in that month.

MASSACHUSETTS CRC KIT USAGE RECORDER

From the VPL, enter the number of vehicles processed with each type of CRC Kit during that
month. Add up the values to get the total number of CRC Kits used during the month.

Kit (Part Number) Number of Vehicles Processed
00289-TOOKT-DS 2
00289-SQ0KT-DS 1
00289-T01KT-DS 1

Total CRC Kits Used 5

Note: Start a new VPL for the next recording period.

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ae
Dealership:

Recording Period:

[Month/Year]

Massachusetts CRC Campaign Vehicle Production Log

Date

Vehicle Make and
Model Year

Time of Completion

Kit Type
{Part Number)

Emissions

VOC {Ibs}

PM (Ibs)

Maintain these documents in your dealership's records for a period of five (5)
years after your dealership ceases its involvement in CRC Campaigns.

Duplicate as Necessary

Dealership: Recording Period:
[Month/Year]