Service Information
Support

Number: VSS-12-09

Subject: 2013 Volkswagen Beetle Convertible – Market
Introduction

Date: Nov. 26, 2012

Temporary Warranty Process and Parts Return Program
(US Dealers Only)

Supersedes VSS-12-06 due to change in repair date range.
Effective:

From repair date December 03, 2012 to March 01, 2013

Model:

Volkswagen Beetle Convertible

Model Year:

2013

During the Market Introduction of the new 2013 Beetle Convertible, Volkswagen will collect all
warranty repair information to ensure prompt analysis and resolution of any emerging concerns.
 After performing the preliminary diagnosis, you must create a Volkswagen Technical
Assistance (VTA) ticket and call the Technical Helpline prior to performing any repairs.
o

A separate VTA case number is required for each line item of warranty repair. This excludes
all Required Vehicle Updates (RVU) and Campaign Circulars. (Be sure both RO Number
and RO Date are entered correctly in all VTA cases)

 All Volkswagen Technical Assistance cases will need to be "CLOSED" at the completion of the
repair.
 Dealers will be notified after Volkswagen Technical Assistance case closure of part return requests.
 Only warranty claims with a closed Volkswagen Technical Assistance case number in the
Comments field and verified return parts will be accepted for payment.
Program Highlights: Dealership technicians must create a VTA case for every warranty repair using
ElsaWeb and select concern group "2013 Beetle Convertible – All concerns”.
 Call the Volkswagen Technician Helpline with your Volkswagen Technical Assistance access code:
1-800-678-2389.
 Select the option: prompt 1 to enter the 6 digit access code given from ElsaWeb.
 The technician must perform a preliminary diagnosis on each concern reported by the customer and
obtain a Volkswagen Technical Assistance (VTA) access code before contacting the Volkswagen
Technician Helpline.
o Note: Attachments will be mandatory. To be able to generate an access code you
must have an attachment. This includes pictures and/or complete GFF logs electronically
to the VTA case (GFF Paperless is not acceptable due to delays in uploads). Instructions on
how to attach items to the VTA case and why they are needed can be found in Service Net.
(Technician References>Technicians Helpline>Job Aid)
 The technician must provide complete repair information in the VTA system prior to closing a VTA
case.

Page 1 of 5

ver1.2

© 2012 Volkswagen Group of America, Inc.
All rights reserved. Information contained in this document is based on the latest information available at the time of printing and is subject to the copyright and other intellectual
property rights of Volkswagen Group of America, Inc., its affiliated companies and its licensors. All rights are reserved to make changes at any time without notice. No part of this
document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, nor may these
materials be modified or reposted to other sites, without the prior expressed written permission of the publisher.

Service Information
 See Service Information-Support document: VSS-08-12 “Technician Preparation when Calling the

Volkswagen Dealer Technician Helpline”.
 The Volkswagen Technician Helpline consultant will provide a Volkswagen Technical Assistance

case number for each properly documented concern (repair) on the repair order brought up by the
technician.
o Note: This number is different from the access code generated when creating a case in
ElsaWeb. The case code has a 2 digit letter code then a series of numbers. (Example FE1234). This number is only given once the dealer calls the Technical Helpline and the case
is accepted by a Helpline Consultant.
 The Volkswagen Technical Assistance case number(s) and closure date for each repair must be
written on the back of the repair order alongside the technician punch time for the applicable repair
(ERO dealers enter the contact number under the description of the repair information), and entered
in the Comments Field of each eligible warranty claim.

Warranty and Parts Return Process:
 The Volkswagen Warranty Parts Return Center will notify the dealership of a part return on all closed












Volkswagen Technical Helpline case numbers within one (1) business day.
Warranty Parts Return Center personnel will:
o Create a shipping request in the Warranty Parts Shipping Portal (WPSP).
o Create and email a Warranty Part Shipping Request form for each part request
o Follow up with the dealership if the requested part(s) is not picked up by FedEx in 48hrs.
Dealership personnel should:
o Monitor the Outstanding Warranty Parts Report in WPSP for new requests.
o Print the pre-addressed shipping label from the WPSP
o Return the requested part(s) with repair documentation and a printed copy of the VTA case
to the Warranty Parts Return Center same day.
o Enter the warranty claim into SAGA within 24 hours of repair.
Replaced parts on the warranty claim will be requested through SAGA with the exception of Hazard
Material (HAZMAT) parts.
o If requested parts are returned prior to receiving a SAGA part return request, email the
Warranty Parts Return Center (vwoawprc@vw.com) with comments regarding the part
return and provide the FedEx tracking number.
In the event a HAZMAT part (airbags, seat belts, batteries, etc.) is requested through SAGA contact
the Warranty Helpline: 866-306-8447
HAZMAT parts will be requested on a case-by-case basis during the launch. Your dealership will be
contacted with a request for HAZMAT parts. Parts should be shipped as outlined in the Warranty Parts
Request User’s Guide.
Engines and Transmissions will be requested on a case by case basis. Your dealership will be
contacted with a request for an engine or transmission. Follow the shipping guidelines as outlined in
the Warranty Parts Request User’s Guide.
If requested parts are returned prior to receiving a SAGA part return request, email the Warranty Parts
Return Center (vwoawprc@vw.com) with comments regarding the return and provide the FedEx
tracking number.

 If the parts have not been returned at the time of claim submission, the SAGA barcode and required

documentation (i.e. repair order and technician notes) should be sent with the requested parts.
 A printed copy of the Volkswagen Technical Helpline case number as well as all applicable required

documentation must be included when sending the requested parts.
Page 2 of 5
© 2011 Volkswagen Group of America, Inc.
All rights reserved. Information contained in this document is based on the latest information available at the time of printing and is subject to the copyright and other intellectual
property rights of Volkswagen Group of America, Inc., its affiliated companies and its licensors. All rights are reserved to make changes at any time without notice. No part of this
document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, nor may these
materials be modified or reposted to other sites, without the prior expressed written permission of the publisher.

Service Information
Top Performing Dealers must return all requested launch parts. The requirement for providing a
Helpline Case Number per repair is still in effect when a QTM or resident engineer is directly
involved in a repair procedure.

Why attach Documents to the VTA; user information.
GFF / 00 / Collection Services:
Provides us with:








Part numbers of Control Modules
Hardware/software versions / levels
All faults, even the ones related but occasionally overlooked
Provides specific module coding
Test Plan results or failures
Scan tool Base and Brand version levels
Base line of vehicle configuration

Pictures and Video w/sound:
Provide us with:



Visual documentation of Fit, Finish or Color.
Visual location of condition
o Pictures should include – 3 Views

Overall location on vehicle



Location on panel or body

Complaint of Component

Assists consultants in seeing and hearing what techs are experiencing

Detailed Worksheets:
Provides us with:


Exact readings and values pertaining to specific problems.
Page 3 of 5

© 2011 Volkswagen Group of America, Inc.
All rights reserved. Information contained in this document is based on the latest information available at the time of printing and is subject to the copyright and other intellectual
property rights of Volkswagen Group of America, Inc., its affiliated companies and its licensors. All rights are reserved to make changes at any time without notice. No part of this
document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, nor may these
materials be modified or reposted to other sites, without the prior expressed written permission of the publisher.

Service Information


Specific information needed for root cause analysis.

GFF Paperless is not acceptable due to delays in uploads.

What to attach:

Preferred

Check engine light on:

GFF Log

Drivability concern, no Check Engine
light

Collection services / GFF
log

HVAC concern with faults

GFF log

HVAC concern without faults

Collection services / GFF
log

Electrical concerns without faults

Collection services / GFF
log

Electrical concern with faults

GFF log

Noises, rattles. or vibrations

Sound Bite

Paint concerns

Pictures x 3

Fit and Finish concerns

Pictures x 3

Glass deformities

Pictures x 3

Interior trim concerns

Pictures x 3

TPMS light on with faults

GFF log & Printout from
TPMS test tool– BRT –
DBL4

TPMS light on without faults

GFF log & Printout from
TPMS test tool – BRT –
DBL4

Drivetrain function concerns with faults

GFF log

Drivetrain function concerns without
faults

Collection services / GFF
log

Drivetrain Vibration concerns without
faults

Sound Bite

Accepted

GFF log /Collection Serv.

Collection services

Collection services

Collection services & Printout
from TPMS test tool – BRT –DB

Collection services

Page 4 of 5
© 2011 Volkswagen Group of America, Inc.
All rights reserved. Information contained in this document is based on the latest information available at the time of printing and is subject to the copyright and other intellectual
property rights of Volkswagen Group of America, Inc., its affiliated companies and its licensors. All rights are reserved to make changes at any time without notice. No part of this
document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, nor may these
materials be modified or reposted to other sites, without the prior expressed written permission of the publisher.

Service Information
Infotainment concerns with faults
(Radio, Navigation, SAT, MDI, Bluetooth,
etc.).

GFF log

Infotainment complaints without faults
(Radio, Navigation, SAT, MDI, Bluetooth,
etc.).

Sound Bite & GFF log

Brake vibrations and noises

Collection services

ABS function concerns with faults

GFF log

ABS function concerns without faults

Collection services / GFF
log

No Communication

DSO Screen shots

GFF log / Collection services if
possible

Parasitic Draw

DSO Long term draw test

GFF log /Collection services

Hybrid Concerns

GFF log

Collection services

Convertible Top Concerns

GFF log & Pictures x 3

Collection services

Immobilizer Concerns with Faults

GFF log

Immobilizer Concerns without faults

GFF log

Collection services

Collection services

Page 5 of 5
© 2011 Volkswagen Group of America, Inc.
All rights reserved. Information contained in this document is based on the latest information available at the time of printing and is subject to the copyright and other intellectual
property rights of Volkswagen Group of America, Inc., its affiliated companies and its licensors. All rights are reserved to make changes at any time without notice. No part of this
document may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic, mechanical, photocopying, recording, or otherwise, nor may these
materials be modified or reposted to other sites, without the prior expressed written permission of the publisher.